How Do I Create and Pay Bills in AP?

Created by Travis Lander, Modified on Tue, 7 Mar, 2023 at 6:38 PM by Simone Paddock

Description

This article walks you through the process of paying Bills in AP with SoftLedger.

Below breaks out all the steps from creating a Bill and approving it, to creating a credit for a vendor, and applying that credit against the Bill. The below diagram illustrates the whole process:

Step 1: Create the Bill

For any Vendor, you can create a Bill as a Document to show you are expecting to pay for goods or services. Create a Bill from AP>Bills and filling in the required fields:

Once entered and reviewed, you will need to Approve the Bill so that it is ready to be paid.

Step 2: Pay the Bill

A Bill can be paid from under Cash Management>Pay Bills in three different ways:

Below are the steps for each source:

Manual Payment or Printed check

Manual payments are a way to mark Bills as paid and potentially print the associated check to send to the Vendor. You can mark a Bill as manually paid from the Cash Management>Pay Bills page.
Each Bill payment creates a payment object. From here you can approve or delete the payment object under Cash Management>Pay Bills>Payments(AP)
Once approved you can print the check or void the payment from the Actions menu:

Vendor Credit

Create a Vendor Credit from the Cash Management>Pay Bills>Vendor Credits page by entering the required details. (Note: A vendor credit can only be applied to bills with the same currency.)
Once a Vendor Credit is applied to a Bill, a payment object is created.
Approve the Payment under Cash Management>Pay Bills>Payments (AP) to finalize the Bill Payment.